How to Add an Email Account to Microsoft Outlook on Windows

Adding an email account to Outlook is usually pretty quick, but can throw up a few surprises during setup. When you first install and run Outlook, you will be prompted to add an email account.

However, once you've added your first account, it's often difficult to figure out how to add more.

This article tells you how to configure your email account on Outlook from your Windows PC in an easy and comprehensive way.

If you are in a hurry, you can also watch the video tutorial at the end of the article

Simple tutorial

Add an account with the quick option

To add an email account to Outlook, follow the steps below
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1. Open Outlook and select File > Add Account.
   If you have not launched Outlook before, a welcome screen appears.
2. Enter your email address, then select “Sign in.”
   If your screen looks different, enter your name, email address, and password, then select Next.
3. If prompted, enter your password and select OK.
4. Select Finish.

Manual configuration for advanced options

If you need to enter specific values for incoming and outgoing server names, port numbers, or SSL settings, you can use Outlook's advanced configuration option. You can use these instructions to add a POP or IMAP account in Outlook.

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1. Open Outlook and select File > Add Account.
2. On the next screen, enter your email address, select Advanced options, check the Set up my account manually box, and then select Sign in.
3. Select your account type. When you use this option, most of the time you select IMAP.
4. The Account Settings screen should be pre-populated with most of the account settings you need to configure. However, if you need to find your settings, see POP and IMAP account settings. Enter your incoming and outgoing server settings, then select Next.
5. Enter your password, then select Login.

Advanced tutorial

1) Go to Outlook options

Click "File" in the top left, then click "Add Account."

2) Choose the type of account

In the pop-up window, you can enter the email address of the account you want to add and click “Sign in”. If you want to configure the account manually, click “Advanced options,” then click “Sign in.” If Outlook recognizes your email account, it will ask you to enter your password and complete the setup. 

If it's a simple webmail account (like Gmail), Outlook can usually do this automatically. If you're setting up an IMAP or Microsoft Exchange account, it's often quicker to choose to do it manually.

Most email accounts can be added automatically with a username and password, but others will require a manual approach. 

3) Manual Setup

If you need to set up your account manually, choose the type of account you're setting up. The most common options include Microsoft Exchange, Microsoft 365, POP, and IMAP. You can find this information by using Google to determine what type of email account you have.

> In the case of Infomaniak, you must choose IMAP.

4) Advanced Setup

Follow the remaining instructions to set up the account. Depending on the type of email account you are adding, you may need to specify incoming and outgoing mail server names, port numbers, and encryption methods. You can get all these details by contacting your support or the IT person who manages your email.

Be sure to collect all the information you will need from your email provider or network administrator before adding the account to Outlook.

5) Configuration with your email Infomaniak

This information concerns Infomaniak's email hosting service. Server configuration depends on the host you choose.

1. Open the app Microsoft Outlook.
2. Click on File then on Add an account.
3. Provide your email address example@domain.ch. Then click on Login.
4. Choose IMAP.
5. Enter the address of the incoming server mail.infomaniak.com with as port 993 and as an encryption method SSL/TLS.
6. Enter the outgoing server address mail.infomaniak.com with as port 465 and as an encryption method SSL/TLS.
7. Enter the email password and complete the procedure.
   Great, you have finished setting up this email address!

According to Infomaniak documentation, here is the data you need to enter:

Once done, you must enter your password and you will have finally added your new account to Outlook!

Video tutorial